Google Sheets Calendar Template (2024): Manage Business Schedules Online

A calendar is a great planning tool for tracking tasks and deliverables’ due dates, especially when executing large projects that span across months. They’re useful throughout the project scheduling process and are easy to use. Plus, most people understand them, which makes them a fundamental tool for project managers.

Another advantage of calendars is that they can be used in most project management methodologies, unlike other tools like Gantt charts or kanban boards, which are better for waterfall and agile teams respectively.

Why Should You Use This Google Sheets Calendar Template?

There are hundreds of analog and software tools you can use to create a calendar, such as your phone’s calendar or the Google Calendar that you’ve probably used to schedule work meetings. So why should you create this Google Sheets template?

Without a doubt, the main reason to use this Google Sheets calendar template is the ability to collaborate with your team online. It allows your team members to visualize the calendar and make changes to it simultaneously, or if you wish, you can configure the sharing settings to specify which members of your team are allowed to view, edit or share your Google Sheets calendar template.

However, if you’re managing projects or teams, a calendar is only one of many tools you’ll need and it’s not enough to have a thorough understanding of your tasks, timelines and schedules. Instead, you should use a project management software like ProjectManager.

ProjectManager has robust tools such as Gantt charts, kanban boards and task lists that allow you to create project timelines, assign tasks to your team members and track their progress. Plus, we have a calendar view that’s more dynamic than Google’s. Get started with ProjectManager today for free.

ProjectManager’s project calendars are ideal for tracking your team’s progress. Learn more

While this Google Sheets calendar template is created with project teams in mind, any individual or team that needs to map tasks in a calendar can use it. Simply follow the steps below to learn how to use it for scheduling your project.

How to Use This Calendar Template for Google Sheets

First, open the Google Sheets calendar template in a new tab by clicking the image below. By default, the template will only be available in read-only mode, which means you’ll need to make a copy of your own before you can edit it.

Google Sheets calendar template ProjectManager

This Google Sheets calendar template has the traditional format you’d expect from a calendar, but it will be used to map the tasks in your project plan. Customize it by adding extra rows and columns, adjusting their size or anything else you need to do to adjust it to the particular needs of your team.

Here are some simple steps for using this Google Sheets calendar template to manage your team’s work.

1. Create a Task List

Before you can use the calendar template for Google Sheets, you’ll need to have a list of tasks and their due dates. Here’s an example of a typical task list with due dates and task durations. You can use our Google Sheets Gantt chart template to create one.

List of tasks and due dates in Google Sheets calendar template

2. Add Tasks to the Calendar

To add the first task to your calendar, identify its start date. Then go to that date in your Google Sheets calendar template and write down the task name. For this example, let’s use the task “Create Budget,” which is scheduled to start on June 3rd and end on June 6th. So first, add the task name to the corresponding start date as the image shows below.

Add tasks to Google Sheets Calendar template ProjectManager

3. Visualize Task Duration

Now we’ll extend this task over the calendar from its start date to its end date, so you can use the calendar to measure its duration. To do so, click on the bottom right corner of the cell where you entered the task name and hold your left-click. Then drag the selected cell up to the June 6th cell, and then release the left click. Once you do so, your calendar should look like this.

Google Sheets calendar template screenshot ProjectManager

4. Color-Code Tasks

As you can see, the task now extends from Monday, June 3rd to July 6th, which are its due dates. Now you might want to add some color to these cells, so it’s easier to identify each task from one another. You might also color-code your tasks to help you identify who’s assigned to them, or to what project or department within your organization it belongs to.

Color-code tasks Google Sheets Calendar template ProjectManager

5. Add Extra Rows

By default, this Google Sheets calendar template has five rows for each day of the month. If you need to add more tasks, click the last row of a day and click “insert row above.” You might add as many spaces as you need.

Google Sheets calendar template ProjectManager add rows

Related Templates for Google Sheets

We’ve created dozens of project management templates for Google Sheets, Excel and Word to facilitate the process of planning, scheduling and monitoring your projects. Here are some related Google Sheets templates you can use with your Google Sheets calendar template.

Gantt Chart Template for Google Sheets

Gantt charts are the most important tool in project management, as they can help with project planning, scheduling and tracking. This Google Sheets Gantt chart template helps you make a visual project timeline based on project task names, due dates and duration. Simply fill out the task list and the Gantt chart template will create a stacked bar chart that shows the order in which tasks will be executed.

Timesheet Template for Google Sheets

This free timesheet template for Google Sheets is ideal for tracking the work hours of all your employees for cost tracking, payroll processing, or invoicing your project clients. It automatically calculates the pay rate for your employees based on their hourly rate, regular work hours and overtime work hours.

ProjectManager Is Better Than a Calendar Template for Google Sheets

While this calendar template for Google Sheets is an easy-to-use tool that can help you map your team’s tasks, it can’t compete with the project management features that ProjectManager project calendars offer.

ProjectManager’s calendar view does much more than just document basic task information like task name, due dates and duration. It also allows you to assign tasks to your team members, add priority levels, allocate resources and track costs. In terms of team collaboration, ProjectManager allows your team members to leave messages and share files on each task on the calendar.

But the biggest advantage of ProjectManager’s calendar is that it syncs with other ProjectManager features such as Gantt charts, kanban boards, dashboards and timesheets to let you manage your projects from different perspectives.

Plan, Schedule and Track With Gantt Charts

ProjectManager’s Gantt charts allow you to create a project timeline where you can visualize your project tasks, assign them to your team members and track their progress. It has advanced project management features that let you link task dependencies, identify the critical path of your project and track the resources and costs for each task.

Cost, Resource and Budget Tracking

ProjectManager has advanced cost, resource and budget tracking features that help you ensure your projects are profitable. Simply use one of its project management views such as Gantt charts, kanban boards, task lists or project calendars to add all your project tasks. Each of these views allows you to enter cost and resource information for each task and can calculate labor costs based on the hourly rate of your employees. Then, you can make a budget and track costs with real-time dashboards and budget management reports.